Friday, December 14, 2007

The Bicycle Coalition Is Hiring

Bicycle Coalition Event Coordinator

The Bicycle Coalition of Greater Philadelphia is looking for a full-time Event Coordinator to run its annual events. The primary event is Bike Philly, a car-free fun bicycling celebration drawing 2,400 bicyclists in its first year. The selected Event Coordinator will work with the event co-chairs, the coalition and over 300 volunteers to ensure that future Bike Philly events continue to be successful and grow. The Event Coordinator will also run the 800-rider Bike Freedom Valley, the Light of the Moving Bikes, Bike Week and the BCGP Annual Meeting.

The selected individual will be part of an action-oriented team during the first year, and is expected to take charge of these events in subsequent years.


  • After the first year, manage all aspects of BCGP events, including logistics, budget, communications, recruiting and supervision of casual event staff, interns and volunteers, and communications.
  • Expand current volunteer base to assist with events
    Manage budgeting, planning, execution, monitoring, marketing and registration for all events
  • Assist with sponsorships, sponsor management, and building creative sponsorship options
    The Coordinator will report directly to the Executive Director.

  • Preferred Qualifications

    The ideal candidate will be a results oriented self-starter who has:

    A strong commitment to BCGP’s mission
    One or more years of experience in event planning, marketing, or other related field (prior hands-on event management experience preferred)
    Experience working with volunteers
    Excellent writing and presentation skills
    A flexible schedule and willingness to work longer hours, including weekends, during event season
    The ability to organize their time wisely and multi-task in a small office
    Experience with Microsoft Office. Experience with databases, especially Giftworks, is a plus.

    References covering related experiences will be requested.
    Bicycling Ambassadors Coordinator

    The Bicycle Coalition of Greater Philadelphia is looking for a full time coordinator to join a fun team and create and implement a Bicycling Ambassador program. The program goals are to improve the awareness and practice of safe bicycling in parts of Philadelphia.

    Based on a successful program in Chicago, the Philadelphia Bicycling Ambassador Program coordinator will produce and distribute safety publications, give safety presentations and host urban cycling safety rides from local bike shops through the efforts of 8 street-based seasonal bicycling ambassadors. More information on the program is available at


    The Project Coordinator will hire and train eight seasonal bicycling ambassadors, and retain primary responsibility for their attendance, performance and effectiveness in the field. The Coordinator will maintain regular written evaluations of seasonal ambassadors. Prior experience with staff management will be emphasized during the hiring process.
    The Project Coordinator will develop printed materials for distribution by bicycling ambassadors, create and execute presentations for area live audiences and, in the second year of the project’s implementation, adapt this presentation for online use and distribution. The Coordinator should consult the content expertise of the Bicycle Coalition and is encouraged to adapt the material of successful implementations of similar projects in Chicago, Portland and San Francisco. The Coordinator may also consult the technical expertise of the Project’s subcontractors where appropriate; ultimate responsibility for producing effective material with a consistent look and feel will rest with the Coordinator.
    The Project Coordinator will schedule meetings and prepare meeting minutes for the Project Steering Committee, and facilitate the transfer of information between the Bicycle Coalition, the field office of this project at University City District, and members of the Committee.
    Coordinator will manage the budget of this project in conjunction with Bicycle Coalition Executive Director, normalizing all expenses and reimbursements with regard to the guidelines set forth in this application and the attached budget.
    The Coordinator will report directly to the Executive Director.

    Preferred Qualifications

    The ideal candidate will have:

    A strong commitment to BCGP’s mission of Making Bicycling Better
    Prior bicycle safety certification preferred; willingness to obtain it is required.
    One or more years of experience in people / project management, marketing, prior hands-on event management experience a plus
    Experience supervising hourly staff
    Excellent writing and presentation skills
    A flexible schedule and willingness to work four weekend days a month from May to October
    The ability to self-direct, organize their time wisely and multi-task in a small fun environment
    Experience with Microsoft Office

    Benefits include flexible schedule, vacation, sick and personal leave, and limited health insurance. Compensation: $30,000 to $40,000, depending on qualifications. This position is full-time, year-round for the duration of the Bicycling Ambassadors contract, which currently runs until the end of 2009, but may be extended if the program is successful and additional funding is found, or if other suitable opportunities become available within the Coalition.


    Send a one- or two-page letter describing why you are the person for the job with a resume to:

    Alex Doty, Executive Director, BCGP, 100 S Broad St Suite 1355, Philadelphia PA 19110. For more information call Alex at 215 242-9253.

    Position available February 1, 2008. Applications accepted until the position is filled.

    Bicycle Coalition of Greater Philadelphia

    Making bicycling better through advocacy and education, the Bicycle Coalition of Greater Philadelphia (BCGP) promotes biking as a healthy, low-cost, and environmentally-friendly form of transportation and recreation. With a membership of 1,200, BCGP serves 1.2 million bicyclists in ten counties in Pennsylvania, NJ and Delaware.